21 DECEMBER · ADMIN ·
Fox Hollies School
GDPR Privacy Notice
The legal grounds for using your information
This is common for all personal and sensitive data we collect and process about staff, volunteers, pupils, parents, carers and any other individuals.
Some data is more sensitive than other types of data. These special categories are as follows: personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic information, biometric information, health information, and information about orientation.
This means that the processing is necessary for legitimate interests except where the processing is unfair to you. The School relies on legitimate interests for many of the ways in which it uses information.
Specifically, the school has a legitimate interest in:
Why do we collect and use pupil information?
We use the pupil data:
The categories of pupil information that we collect, hold and share include:
Contact details (including parental & emergency contact details), national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us, and personal characteristics such as their ethnic group and any special educational needs they may have as well. Also, we hold relevant medical information as well as safeguarding information if appropriate.
Who do we share pupil information with?
We routinely share pupil information with:
Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
Why do we collect and use employee information?
We process personal data relating to those we employ to work at, or otherwise engage to work at, our school. This is for employment purposes to assist in the running of the school and to enable individuals to be paid. The collection of this information will benefit both national and local users by:
This personal data includes identifiers such as names and National Insurance numbers and characteristics such as ethnic group, employment contracts and remuneration details, qualifications and absence information.
We will not share information about you with third parties without your consent unless the law allows us to. We are required, by law, to pass on some of this personal data to:
If you require more information about how we and/or DfE store and use your personal data please visit:
Necessary for a contract
Information about individuals may be necessary to perform our obligations under our contracts.
For example, maintaining the school Management Information System database.
Much of school life is governed by legal obligations to supply information to organisations such as the Department for Education or Local Authority or HMRC. We may also have to disclose information to third parties such as the courts, Disclosure and Barring Service or the police where legally obliged to do so.
For example, to prevent someone from being seriously harmed or killed.
The School considers that it is acting in the public interest when providing education. Certain regulations, DfE and Local Authority, health and other guidance may require the school to process data in the public interest.
The processing is necessary for the establishment, exercise or defence of legal claims. This allows us to share information with our legal advisors and insurers.
What decisions can you make about your information?
From May 2018 data protection legislation gives you a number of rights regarding your information. Some of these are new rights whilst others build on your existing rights.
Your rights are as follows:
If you disagree with any decision we make about your data you can use our complaints policy, you also have the right to make a complaint to the Information Commissioner, and sometimes to the Information Tribunal or through the court process. Our complaints policy is available on the website.